Accounts Payable Administrator

Accountancy and Finance
6th August 2018
Job Type
£26,500 per annum


My client, a national business based in Central London are looking to hire an exceptional Accounts Payable Administrator to join the team on a permanent basis. You will be responsible for the following:

Main duties and responsibilities:

  • Process purchase order (PO) invoices in accordance with agreed processes using scanning software & ensure that supplier payment terms are adhered to.
  • Manage and own the Self Bill process for contributors.
  • Process exceptional invoices that are unable to go through the Self Bill process in a prompt & timely manner.
  • Resolve any holds that the invoice may attract by liaising with business requesters and the Central Purchasing team.
  • Carry out the payment runs using both Oracle and Bankline.
  • Process all payments and direct debit invoices.
  • Process all one time payment requests.
  • Resolve all supplier and internal contact queries (emails, phone calls etc) in a timely manner, whilst maintaining high standards of customer service.
  • Ensure that all reminders are dealt with in a timely manner.
  • Keep all invoices up to date and accurately logged.
  • Compile daily and weekly statistics.
  • Close AP Ledger at month end, including other ad hoc duties that will be required i.e reporting and data analysis.
  • Own and action three AP email inboxes, including supplier queries, supplier invoices and statements.
  • Open all incoming post, action any reminders and scan all invoices received.
  • Provide support and cover for the Expenses, Master Data and Cash Management functions, should it be required.
  • Identify and resolve any duplicate payments or debit balances and actively work to reduce the volume.
  • Ensure regular data cleansing of the ledger is carried out.
  • Provide original invoices for VAT returns as required.
  • Attend regular team meetings to monitor progress & address issues.
  • Ad Hoc duties.

For any more information please contact


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